SCOPE OF WORK

Acting as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner:

• Responding to information requests, preparing the necessary documentation and ensuring follow-up actions.
• Meeting with people of interest and other important associates of the company on behalf of executives.
• Overseeing and monitoring all internal correspondence and reports.
• Coordinating messenger and courier service with preferred vendors.
• Continuously monitoring, responding to calls, faxes and forwarding incoming emails and updating and maintaining existing contact list.
• Drafting and approving written communications, reports, presentations, and spreadsheets

Managing the executive’s professional and personal calendar and meeting requests, coordinating appointments and ensuring everything runs in a smooth, timely manner:

• Ensuring tasks and projects are completed within deadlines;
• Preparing meeting agendas so as to maximize time efficiency;
• Securing venues and coordinating catering and other logistics when planning bigger events; 
• Handling travel and lodging arrangements.

Filing and organizing paper, and electronic documents, such as emails, reports, and other administrative records:

• Managing and reporting expenses
• Conducting research and generating reports by collecting data from various tools and/or consolidating it into reports.
   

REQUIREMENTS

Domain Expertise

• Prioritizing and planning work activities as to use time efficiently while handling a high volume, diverse workload
• High levels of initiative, flexibility, and responsiveness.
• Being able to learn and adapt quickly, while facing continuously changing demands.
• Communicating clearly, both in writing and verbally, in order to build trust and cultivate relationships with clients, coworkers, and executives.
• Displaying impeccable and professional phone demeanor.
• Having a friendly and engaging personality in order to foster and maintain positive relationships.

Individual Skills

• Demonstrated proficiency in google word processing, spreadsheet, and database applications;
• Demonstrated ability to type at a speed rate of 40 to 60 words per minute;
• Outstanding interpersonal and communication skills.
• Analytical and problem-solving skills

Administrative skill.

• Displaying strong customer service skills in order to anticipate others’ needs and handle their requests in a proactive, diplomatic, and tactful manner.
• Exceptional organizational and time management skills.

Mindset &  Behaviors

• Only Female with the age from 26 - 29
• Being trustworthy enough to handle sensitive/confidential information; and
• being able to comprehend and act on complex, sensitive matters.
• Exceptionally resourceful, self-sufficient, punctual, and reliable.
• Multitasking; being able to work in a dynamic, fast-paced environment.
• Great attention to detail and high levels of thoroughness.

BENEFIT PACKAGE

Salary & Allowances

• Competitive income with 100% salary on probation, lunch allowance, 13 fixed months salary, performance bonus and special occasion. 
• Annual leave: 15 days/year and other leaves/public holidays in accordance with the Labor Law of Vietnam
• Good Insurance added PVI premium healthcare insurance
• Be provided with high-performance laptop and screen

Career Growth

• Opportunity to experience a great workplace where young & world-class talents work together passionately
• Opportunity to promptly boost your capability by solving challenging issues of a big tech ecosystem. It’s worth your try.
• Very diverse offline and online seminars & workshops provided by company, supervisors, mentors, and buddies
• Clear and flexible career path
• Be sponsored to study online courses and get the certification. 

Working Environment

• Modern and flexible Agile Office fully equipped with gaming, yoga, gym, lunch area, personal locker, open space... No dress code, just shine your way.
• Learning culture, initiatives, and proactive attitude are strongly encouraged at One Mount
• Team building, company trip and internal events each month