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Personal Assistant (Female/Ha Noi)
Company
One Mount Distribution
Location
Hà Nội
Contract Type
Full-time
End Date
31/07/2022

SCOPE OF WORK

Acting as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner:

  • Responding to information requests, preparing the necessary documentation and ensuring follow-up actions.
  • Meeting with people of interest and other important associates of the company on behalf of executives.
  • Overseeing and monitoring all internal correspondence and reports.
  • Coordinating messenger and courier service with preferred vendors.
  • Continuously monitoring, responding to calls, faxes and forwarding incoming emails and updating and maintaining existing contact list.
  • Drafting and approving written communications, reports, presentations, and spreadsheets

Managing the executive’s professional and personal calendar and meeting requests, coordinating appointments and ensuring everything runs in a smooth, timely manner:

  • Ensuring tasks and projects are completed within deadlines;
  • Preparing meeting agendas so as to maximize time efficiency;
  • Securing venues and coordinating catering and other logistics when planning bigger events; 
  • Handling travel and lodging arrangements.

Filing and organizing paper, and electronic documents, such as emails, reports, and other administrative records:

  • Managing and reporting expenses
  • Conducting research and generating reports by collecting data from various tools and/or consolidating it into reports.
     

REQUIREMENTS

Domain Expertise

  • Prioritizing and planning work activities as to use time efficiently while handling a high volume, diverse workload
  • High levels of initiative, flexibility, and responsiveness.
  • Being able to learn and adapt quickly, while facing continuously changing demands.
  • Communicating clearly, both in writing and verbally, in order to build trust and cultivate relationships with clients, coworkers, and executives.
  • Displaying impeccable and professional phone demeanor.
  • Having a friendly and engaging personality in order to foster and maintain positive relationships.

Individual Skills

  • Demonstrated proficiency in google word processing, spreadsheet, and database applications;
  • Demonstrated ability to type at a speed rate of 40 to 60 words per minute;
  • Outstanding interpersonal and communication skills.
  • Analytical and problem-solving skills

Administrative skill.

  • Displaying strong customer service skills in order to anticipate others’ needs and handle their requests in a proactive, diplomatic, and tactful manner.
  • Exceptional organizational and time management skills.

Mindset &  Behaviors

  • Only Female with the age from 29 - 34
  • Being trustworthy enough to handle sensitive/confidential information; and
  • being able to comprehend and act on complex, sensitive matters.
  • Exceptionally resourceful, self-sufficient, punctual, and reliable.
  • Multitasking; being able to work in a dynamic, fast-paced environment.
  • Great attention to detail and high levels of thoroughness.

BENEFIT PACKAGE

Salary & Allowances

  • Competitive income with 100% salary on probation, lunch allowance, 13 fixed months salary, performance bonus and special occasion. 
  • Annual leave: 15 days/year and other leaves/public holidays in accordance with the Labor Law of Vietnam
  • Good Insurance added PVI premium healthcare insurance
  • Be provided with high-performance laptop and screen

Career Growth

  • Opportunity to experience a great workplace where young & world-class talents work together passionately
  • Opportunity to promptly boost your capability by solving challenging issues of a big tech ecosystem. It’s worth your try.
  • Very diverse offline and online seminars & workshops provided by company, supervisors, mentors, and buddies
  • Clear and flexible career path
  • Be sponsored to study online courses and get the certification. 

Working Environment

  • Modern and flexible Agile Office fully equipped with gaming, yoga, gym, lunch area, personal locker, open space... No dress code, just shine your way.
  • Learning culture, initiatives, and proactive attitude are strongly encouraged at One Mount
  • Team building, company trip and internal events each month
1D
Being a member of One Mount, VinShop is the pioneer in modernizing distribution & its infrastructure to provide business solutions and sales & ordering platform for Superior Profitability, Services & Experience for FMCG Suppliers and GT* Retailers (including their Shoppers)
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